|
Out Look Tip !
When it comes time to format your hard
drive, move to a new computer or If you just want to back up all of your Outlook
functionality that you have invested a lot of time into then you need to follow
these critical steps. The PST file. You can either copy your original
file (which is stored in different places on different windows operating
environments.) If you do not know where to find this file then you can either do
an export to a pst file. It is important that you export from the personal
folders item in the outlook folders tree. This way all of your calendar,
Contact, Task and mail Items and folders will be included. Or you can make sure that hidden and
system files are shown in the folders view options of My Computer. Then search
for this file ‘outlook.pst’. On your new machine you simply Import from the PST file you have and all of your items and folders are ready on your new machine or reformatted machine. ***Warning*** You are only half way there!! You still need to export/import your accounts and your Rules Wizards. Mail/Other AccountsYou create *.IAF files form the account management section of outlook, there is a nice clear button that says Import/Export and many of you probably know where this is. However the Tricky bit is with Rules. RULES WIZARD. If you are like me, you have
developed many and complex rules to deal with junk mail, sorting mail from colleagues, work and personal sources into folders or simply deleting unwanted
email. The import/export function for rules is one of the better hidden resources in Outlook. To find it you need to go to the Rules Wizard
Now you can import/export your rules. The file created has the *.RWZ extension. This will export all of your rules, in the order that they exist now. When you import, there is no matching of rules to see if the same rules exists as happens with mail or calendar items with the PST import, so if you import your rules twice you end up with two of every rule. Import again and you get three of every rule!
|
